Employer of Record Germany

Employer of Record Germany

Infotree Global Solutions provides Employer of Record services to clients in Germany. It helps clients with hiring in Germany as a part of their business expansion. Clients are facilitated with payroll management in Germany without establishing any branch. Our team supports you with recruitment management using Infotree Global Germany’s employer of record in compliance with the local labor laws. With us, you can hire a team and have them on board in a hassle-free way. Backed by our dedicated in-territory expert, you can strategically hire in a new location like Germany for your global business endeavors without worrying about legal complexities.

Table of Contents
•  Hiring in Germany
•  Employment Compliance
•  Employee Entitlements
•  Challenges When Expanding Into Germany
•  Payroll In Germany 
•  Payroll Tax In Germany
•  Benefits Of Germany Employer Of Record
•  Why Infotree Global Solutions?

Hiring in Germany

If you want to hire in an unknown country like Germany, it is important to learn about labor laws and cultural norms. Managing your new employees in Germany can bring worries if you are not familiar with German employment law. For every company planning business operations in Germany, it is important to understand the legal requirements including recruiting and onboarding staff. It is vital to get through the complexities of country laws and you must abide by them. Using a PEO can help you sail through the legal complications without hassles. An employer of record in Germany ensures that every employment contract fulfills the specified requirements adhering to the labor laws.

Employment Compliance

If you wish to start business operations in Germany, it is a legal requirement to have an employment contract. It should specify all the terms of employment such as remuneration, benefits, and termination. An offer letter and employment agreement in Germany should have a clear mention of the salary and compensation amounts in Euro than an international currency.

A general employment contract should contain the necessary information like name and address, date of commencement, term, trial period, location of work, Job description, remuneration, working hours, holiday, and others. Often, besides the employment contract, a few special regulations may also apply known as collective bargaining agreements regulated by trade unions or employer associations. When a company signs a contract with a Germany employer of record, they ensure that the contract should represent the interest of the employees.

Few federal statutes, court rules, and industrial practices govern the German employment law. The Civil Code describes the employment relationship whereas the Works Constitution Act outlines cooperation between both parties. The act on Collective Agreements further authorizes collective bargaining. Collective bargaining is always preferred over job agreements, and hence, works councils have a vital role in labor relations in the country. Germany also describes data protection regulations associated with payroll. Though you can have personal data and details for employment purposes that data should be protected. Employees should be paid using the FTAM protocol which stands for File Transfer and Access Management.

Employee Entitlements

Germany’s minimum wage is €9.35 (approx) per hour, which is considered the fifth-highest in Europe. Working hours for employees may not exceed 8 hours per day and 48 hours per week. The typical work week consists of 35-40 hours. Overtime is not required by the law and can be compensated with an additional day off. If an employee is working for 6 months then they are entitled to 24 days of vacation a year. The employee can avail of six-week paid sick leave provided that he should present a medical certificate. However, this term is not specified in the offer letter. Female employees are granted a maternity leave of 14 weeks (six weeks prior to birth and eight weeks after, all at full pay).  Mothers and fathers in Germany are entitled to unpaid parental leave until the child is three years old.

Challenges When Expanding Into Germany

According to the states, Germany ranks at 114th position in ease of starting a new business. However, it can take up to six months to properly get started there but with Employer of Record services, you can expect it sooner than you think. There are a number of financial filling to be done that include various important details. When setting up a company in Germany in any popular city like Frankfurt, Berlin, or Munich new business owners should consider a number of factors like the industry and type of business, the nationality of individuals, and existing trade policies. Companies entering Germany must determine how to go about it. Whether they should use their own available resources or hire an EOR to manage payroll and employment tasks. However, if a company is willing to set up an office quickly with a feasible cost, it is better to have a Germany Employer of Record services.

Due to the complexity of employment rules and labor laws, it becomes vital to have the local legal counsel to ensure total compliance with laws. An employer of record does the drafting of local contracts for international workers besides employing and managing their legal responsibilities. It does sponsor your employees on the work permits and complies with local employment law to run their monthly payroll. Besides, it takes charge of employees’ withholding needs for pensions and benefits, documenting termination, and probation leave requests.

Payroll in Germany

As a booming European market, Germany seems to be the perfect location for your business expansion. Before hiring employees, it’s necessary to make yourself aware of local labor laws and payroll regulations. It helps you stay compliant, avoid heavy fines, and decrease downtime. There are certain rules for payroll and taxation in Germany. It depends on whether your organization employs foreign staff or local German employees.

While setting up payroll, you need documentation for new employees having various details and certificates. It includes New Employees’ ID or passport, residence permit or visa (whichever is applicable), tax ID number & tax bracket, social security number, certification of membership of a health insurance fund, Marriage certificate, divorce ruling where applicable, and Bank details (IBAN & BIC code).

The major concerns for a foreign company that requires to adhere to tax laws in Germany include – Individual income tax (IIT) for employees, Social, and health, insurance costs, Payroll tax, Sales tax, Accident insurance, Withholding tax, Business tax, Permanent establishment.

As your employer of record in Germany, We support payroll in Germany in various ways: through our employer of record solution, as a local payroll provider for your German operations, and as part of a managed provider solution for your global organization.

Payroll Tax in Germany

The country has its local tax laws that can be confusing to someone new to the location. Before working on payroll, it is important to attend to individual income tax (IIT) for workers’ sales & payroll tax, business, and withholding tax, and social and health insurance expenses.

You’ll also hold the responsibility to make contributions to the German Social Security System, which includes five different areas:

• Health insurance
• Pension insurance
• Accident insurance
• Nursing care insurance
• Unemployment insurance

These contributions are divided equally among your employees- apart from accident insurance as it will be totally covered by the employer. Besides employee salaries, employers need to contribute around 20.7% to the social security system.  In Germany, the corporate income tax is around 29.65%. As it operates under a progressive income tax scheme and the tax rate lies between 0% to 45% based on employee earnings.

German income tax rates 2022
Income Tax Rate
Less than 9.984 euros 0%
9.985 – 58.596 euros 14% to 42%
58.597 – 277.825 euros 42%
More than 277.826 euros 45%

Benefits of Germany Employer of Record

When you plan to take your business global, taking the first step right is important else it may affect your strategic moves. By hiring an outsourcing company, you get a fully compliant solution that fulfills the local licensing laws. Being compliant with Data Compliance laws, it follows the laws as governed Besides, they protect their clients and their staff details.

Establishing a subsidiary in Germany is crucial and complex as German labor law has robust worker protections. These require a great understanding of local best practices which is why employer of record Germany is important. They handle HR issues, and calculate payroll and taxes in compliance with local laws to avoid legal hassles. All that is done without setting up a foreign branch that is in a seamless way.

Why Infotree Global Solutions?

Are you looking for an easy, legal, and tax-compliant solution to hire in Germany? Let Infotree Global assist you to manage payroll and other legal formalities quickly. Serving as Germany’s best employer of record, we ensure that you remain compliant with country laws and your staff gets paid on time.

With our Germany employer of record services, we put your worker on our locally compliant payroll in Germany and designate the employee to work exclusively for your company. Our platform eases off you by hiring employees overseas with the least time and expenses. Besides, we take care of expense reports, tax issues, and other legal things while setting up the employees’ local benefits. It assures you to stay relaxed instead of worrying about administrative issues.

If you need a professional employer organization in Germany, look no further and contact us for hiring and payroll services.

How Can we help You?

Contact Us at Infotree office nearest to You or submit a business inquiry online.

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